Is your project presentation ready for prime time?

 
 

Your presentation report is finished...you are ready for the status meeting with your client.

 

Or are you?

 

After creating a presentation report, ask yourself:

 

Does the report explain itself, or need minimal explanation? While you won’t just say, “Here’s the report...see you later,” a professional presentation will be easy to read with clearly defined content.

 

Can it be interpreted in more than one way? Generally, a good project report will be interpreted objectively. For example, clearly defined values, or stoplights driven by values, objectively measure status.

 

Is the report flexible enough to respond to your audience’s questions? A flexible report can show a project overview with the ability to drill-down to the details when needed. Or, if the customer asks, “If Date X changes, what will be the impact on Date Y?”, can your report show the impact on dependencies?

 

Can you distinguish between projects, phases and tasks? An indented outline, as well as text styles and highlights, clearly separate areas of the project report.

 
 

 

 

 PROJECT REPORT

 CHECKLIST

 

The project report is:

  • Objective

  • Clear and concise

  • Easily interpreted

  • Able to drill-down to details from the summary

  • Able to show impact when dates or values change

  • Separated into distinct areas of focus

           
 

 

SAMPLE REPORT

In this sample report, the funding health of each project and phase is evident with stoplight-status symbols.

The legend clearly defines the meaning of each milestone and stoplight.

The projects are easily distinguished with highlight shading. Any of the phases can be expanded to show hidden task details.

This schedule is ready for prime-time!

 

“When I am working on a problem I never think about beauty. I only think about how to solve the problem. But when I have finished, if the solution is not beautiful, I know it is wrong.”

— Buckminster Fuller,

architect, engineer